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Submit Electronically

CLEO: 2015 Call for Papers Opens Mid - August 2014.

 Questions regarding the paper submission and review process can be directed to the Technical Papers staff at cstech@osa.org.

Author Timeline

 15 August 2014 Call for Papers Opens
16 December 2014 CLEO: 2015 Abstract and Summary Deadline, 17:00 GMT
January - February 2015 Peer Review
12-14 February 2015 Program Committee Meeting
9 March 2015 Primary Author Notifications Sent
13 March 2015 Online Program Available
Early April 2015 Speaker Service Center Opens
19 March 2015 Postdeadline Paper Abstract and Summary Deadline, 16:00 GMT
20 April 2015 Postdeadline Paper Author Notifications Sent
10-15 May 2015 CLEO: 2015 Conference

Paper Preparation

Please note that papers submitted for CLEO: 2015 must be in PDF format.

Requirements

A completed electronic submission is due prior to the published deadline. A complete submission will include the following:

35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the Conference Program and published in Optics InfoBase.

2-Page Summary: Your 2-page contributed submission should be a summary of your work and will be reproduced directly from the material submitted for Optics InfoBase. The style guide provides a visual representation of the paper format. The summary should not exceed two pages and must be typed with the page layout set to 8½" x 11" with one-inch margins on all sides. Within two pages, the author must include all text, including the title, authors, 35-word abstract, equations, drawings, tables, photographs, figures and references. The text may be typed either single or double spaced.

The title of the talk and the primary author's name, affiliation, address, telephone and fax numbers, and email address must appear on the first page with all additional authors and their affiliations. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the summary.

Copyright Agreement: The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.

OCIS Codes: As part of the submission process, authors will be asked to select two categories, from a broad list, that best characterizes their paper.

Presentation Preference: The options for this conference are oral only, oral preferred, poster only and poster preferred.

Adherence to the instructions for preparation of the abstract and summary is imperative. Emailed or faxed submissions will not be accommodated. Failure to complete any of the preceding requirements may result in the rejection of a paper. Registration and submission for Technical Sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.

Style Guide

This style guide is a reference for all submitting authors and has remained consistent with past years’ Technical Digest format and style.

Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean, or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.

You will need Adobe Acrobat to download the PDF file. If you don't have this software yet, you may download it for free at the Adobe website.

If you have any questions regarding the paper preparation process, please contact OSA Technical Papers staff at cstech@osa.org.

Modes of Presentation

The program committee will schedule both oral and poster sessions for presentation. The abstract and summary of both oral and poster papers are published in the same manner in Optics InfoBase. On the electronic submission form, all authors will be asked for their presentation format preference.

Postdeadline Note: The presentation type for postdeadline sessions is oral only. The times for these presentations are shorter than 15 minutes, and will be specified in the author's notification letter.

Oral Sessions

The presentation times for oral sessions are as follows: contributed presentations are 15 minutes and invited talks are 30 minutes. Each presentation will break for questions during the last 2–3 minutes.

Poster Sessions

Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, authors are provided with 4–foot–high x 8–foot–wide (122 cm x 244 cm) bulletin boards on which to display their papers, along with a sign indicating their paper numbers, and push–pins or adhesive tape. Presenters should display paper titles, lists of authors and author affiliations on their posters. Authors must remain in the vicinity of their bulletin boards for the duration of the session (60–90 minutes) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment. Those requiring such equipment should refrain from requesting the poster only or poster preferred formats on the submission form.

Peer Review

This meeting contains high-quality submissions that undergo a peer-review conducted by the members of the Technical Program Committee. The results of the peer review translate into paper selections and topic-driven technical sessions for this conference. Results from that meeting will be sent by OSA Program Management staff via email to the submitting author. If a paper is accepted, the summary, including illustrations, will be reproduced directly from the material submitted by the author(s) and will be published in the Optics InfoBase and submitted to the IEEE Xplore Digital Library, providing that the author attends and presents their paper at the CLEO: 2015 Conference. Presented work is indexed in Ei Compendex, Scopus and several other indexing service partners.

Notification

Notification emails are sent to the submitting author (as noted during the electronic submission). Notifications for regular submission will be sent by 9 March 2015.  If you have not received notification please email cstech@osa.org with the submissions control ID and paper title.  Notification emails for postdeadline submissions will be sent by 20 April 2015.