• Technical Conference:  5 – 10 May 2019
  • Exhibition: 7 – 9 May 2019

Paper Preparation and Requirements


35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the Conference Program. Note that the same abstract should be included in the 2-page summary as highlighted in the style guide.

2-page Summary: All contributed authors are required to submit a final summary of their work for publication in the Technical Digest, via OSA Publishing's Digital Library.  Style guides are provided in a variety of different formats to support authors’ needs. Be sure to abide by the CLEO conference 2-page limit, and convert your paper to PDF to upload. All PDF submissions MUST contain the following items in order to be published:

  1. Complete title
  2. Complete listing of all authors and their affiliations
  3. Self-contained abstract, limited to 35-words (indexers such as Google Scholar will not index papers that do not contain abstracts)
  4. Appropriate copyright statement following the abstract. By default, the copyright statement will appear as 2019 The Author(s). If needed, the default statement can be suppressed by use of the {abstract*} environment.
  5. Permission and attribution for any trademarked or copyright images. Note that images of people or images owned or trademarked by other entities (including, for example, well-known logos or cartoon characters) will also require official written permission.

IMPORTANT! Please embed all fonts; use standard fonts when possible. Problems may occur if non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS -Gothic and MS-Mincho.



Category Selection:  Please review the topics categories, and select the area that is appropriate for your work. In addition, you can request that your paper be considered for one of the symposia.

OCIS Codes: As part of the submission process, you will be asked to select two to three OCIS Codes from a broad list that best characterize your paper.

Copyright Agreement: The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.

Presentation Preference: The presentation options are “oral or poster acceptable”, “poster only” and “oral only”. The committee has the final say on presentation types, though every effort is made to honor authors’ choices. Note: Postdeadline papers are strictly oral.

Adherence to the instructions for preparation of the abstract and summary is imperative. Failure to complete any of the preceding requirements may result in the rejection of a paper. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE SUBMISSION DEADLINE. Emailed or faxed submissions will not be accommodated.

A complete submission must be submitted via the online submission system in adherence with the style guide and by the published deadline. Do NOT email, fax or mail your paper!

Registration and submission for Technical Sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.

Style Guide

Style guides are provided in a variety of different formats to support authors’ needs. Style guides are the same for all OSA managed meetings. Be sure to confirm page count and paper size requirements for CLEO.

Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.

If you have any questions regarding the paper preparation process, please contact OSA Technical Papers staff at cstech@osa.org.

Modes of Presentation

The program committee will schedule all oral, dynamic e-posters and poster sessions for presentation. The abstract and summary of both oral, dynamic e-posters and poster papers are published in the same manner in Optics InfoBase. On the electronic submission form, all authors will be asked for their presentation format preference.


Oral Sessions

The presentation times for oral sessions are as follows: contributed presentations are 15 minutes and invited talks are 30 minutes. Each presentation will break for questions during the last 2–3 minutes.


Poster Sessions

Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, authors are provided with 6 ft high x 4 ft wide (183cm x128cm)  bulletin boards on which to display their papers, along with a sign indicating their paper numbers, and push–pins or adhesive tape. Presenters should display paper titles, lists of authors and author affiliations on their posters. Authors must remain in the vicinity of their bulletin boards for the duration of the session (60–90 minutes) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment. Those requiring such equipment should refrain from requesting the poster only or poster preferred formats on the submission form.

Peer Review

This meeting contains high-quality submissions that undergo a peer-review conducted by the members of the Technical Program Committee. The results of the peer review translate into paper selections and topic-driven technical sessions for this conference. Results from that meeting will be sent by CLEO Program Management staff via email to the submitting author.

Submissions may be rejected if (1) substantial portions of the work were published in an archival journal or in a conference proceeding/digest more than a year before the current CLEO paper submission deadline; or (2) substantial previously published material is not referenced appropriately.

If a paper is accepted, the summary, including illustrations, will be reproduced directly from the material submitted by the author(s) and will be published in OSA Publishing's Digital Library and submitted to the IEEE Xplore Digital Library, providing that the author attends and presents their paper at the CLEO Conference. Presented work is indexed in Ei Compendex, Scopus and several other indexing service partners.


Notification emails are sent to the submitting author (as noted during the electronic submission). Notifications for regular submission will be sent by 1 March 2019.  If you have not received notification please email cstech@osa.org with the submissions control ID and paper title. 

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