• Technical Conference:  05 – 10 May 2024
  • The CLEO Hub: 07 – 09 May 2024

Poster Presentation Guidelines

Poster Preparation l Poster Template l On-site Presentation

This conference will be held in an in-person-only format.  All presenters are expected to print and post their own posters onsite and MUST present onsite in order to be published.   

Poster Preparation

Posters should be readable by viewers five feet away and should display the paper title, authors and affiliations. The message should be clear and understandable without oral explanation. The following guidelines have been prepared to help improve the effectiveness of poster communications.

Initial Sketch — Try various styles of data presentation to achieve clarity and simplicity.

Rough Layout  — Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. The rough layout should be full size. Print the title and headlines. Indicate text by horizontal lines. Draw rough graphs and tables. This will give you a good idea of proportions and balance. If you are working with an artist, show the poster layout to your colleagues and ask for comments. This is still an experimental stage.

Balance  — The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.

Simplicity   — Resist the temptation to overload the poster. More material may mean less communication. Prepare a 6-inch high headline strip that runs the full width of the poster. Include the title, authors and affiliations on the strip in letters not less than 1-inch high. Post a large typed copy of your abstract.

Poster Template

There is no official poster template for CLEO. However, there are a number of companies that offer free templates to assist you in creating your Poster PDF. The A0 poster size formatted vertically is the most popular based on the physical dimensions of boards provided onsite.

On-Site Presentation

A bulletin board measuring eight-feet-high x four-feet-wide (approximately 244 cm x 122 cm). Please note that the area to pin the poster is 3' 8.5" w x 7'6" h because of the metal frame around the perimeter. A sign indicating your paper number and push-pins or adhesive tape will be provided. Please note that poster papers are not supplied with electricity or audio-visual equipment.


Set-Up/Tear Down

All poster presenters are to post their presentations on their assigned boards between 10:00 – 11:30 the day of their poster session. Presenters must be standing adjacent to their boards during their assigned poster session.

Poster Session Day/Date Session Time
Tuesday, 07 May 11:30 – 13:00

Wednesday, 08 May

11:30 – 13:00

Thursday, 09 May

11:30 – 13:00


Posters must be removed from boards at the end of the session. Poster presenters will not be allowed on the exhibit floor prior to or after exhibit hall hours to set-up or remove their posters.