• Technical Conference: 

    15 – 20 May 2022

  • Exhibition: 

    17 – 19 May 2022

Poster Presentation Guidelines

Poster Preparation l Poster Template l On-site PresentationPoster PDF l Three-Minute Poster Preview l Remote Audience Engagement

 

This conference will be held in a hybrid in-person/virtual format.  On-site presenters are expected to print and post their own posters.  They are also encouraged to upload the PDF of their poster and submit a short video to extend visibility to the remote audience. 

All posters are displayed in gallery view with search features by keyword, speaker, and final ID. Each poster has a dedicated page that includes the Poster PDF and/or a 3-minute poster preview, as well as an embedded chat window for interactive discussion with the remote audience. Upon navigating to a poster page, registrants will be automatically "joined" into that chat to view the real-time chat discussion and engage as desired.

Presenters MUST either present on-site or provide either a Poster PDF or a 3-minute poster preview video in order to be published.   

 

Poster Preparation

Posters should be readable by viewers five feet away and should display the paper title and authors and affiliations. The message should be clear and understandable without oral explanation. The following guidelines have been prepared to help improve the effectiveness of poster communications.

Initial Sketch. Try various styles of data presentation to achieve clarity and simplicity.

Rough Layout. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. The rough layout should be full size. Print the title and headlines. Indicate text by horizontal lines. Draw rough graphs and tables. This will give you a good idea of proportions and balance. If you are working with an artist, show the poster layout to your colleagues and ask for comments. This is still an experimental stage.

Balance. The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.

Simplicity. Resist the temptation to overload the poster. More material may mean less communication. Prepare a 6-inch high headline strip that runs the full width of the poster. Include the title, authors and affiliations on the strip in letters not less than 1-inch high. Post a large typed copy of your abstract.

 

Poster Template

There is no official poter template for CLEO. However, there are a number of companies that offer free templates to assist you in creating your Poster PDF. The A0 poster size formatted vertically is the most popular based on the physical dimensions of boards provided on site.

On-site Presentation

An eight-foot-high x four-foot-wide approximately (244cm x 122cm) bulletin board, a sign indicating your paper number, and push-pins or adhesive tape will be provided. Please note that poster papers are not supplied with electricity or audiovisual equipment.

Set-up/Tear Down

All poster presenters are to post their presentations on their assigned boards between 10:00-11:30 the day of their poster. Presenters are to be by their boards during their assigned poster session:

Tuesday, 17 May 11:30 - 13:00

Wednesday, 18 May

11:30 - 13:00

Thursday, 19 May

11:30 - 13:00

Posters must be removed from boards at the end of their poster session. Poster Presenters will not be allowed on the Exhibit Floor prior to (or after) Exhibit hall hours to set-up (or remove) their posters. 

 

Poster PDF

All poster presenters (in person and remote) are encouraged to provide a one-page Poster PDF. This is the same file that would be prepared to print for posting on-site (see poster preparation and template above).

Upload the poster PDF file directly into the conference paper submission system by 6 May. While instructions were provided by email, you may also access the system directly using the same link you used to submit your paper: Select the "Alert" pop-up box that will appear in your account.  The PDF is used to generate the thumbnails displayed in the searchable poster gallery.  

Prerecorded Three-Minute Poster Preview Video

Poster presenters are encouraged to also provide an optional three-minute video describing their poster. The three-minute video must include a PowerPoint as accompaniment, which is limited to no more than four slides. No live presentations will be given via zoom.

If you have never used Zoom, instructions on creating an account and basic features are included in the Introduction to Zoom. In order to record your presentation, you must first download and install the Zoom client. For a virtual background and instructions on pre-recording your presentation, refer to just those two sections of the Oral Virtual Presentation Guidelines page.

Upload the prerecorded video file directly into the conference paper submission system by 6 May. While instructions were provided by email, you may also access the system directly using the same link you used to submit your paper: Select the "Alert" pop-up box that will appear in your account.

 

Remote Audience Engagement

Poster presenters MUST be a technical registrant to access their poster through the eposter gallery and MUST join the event Slack community to access the chat channel for their poster

Poster presenters MUST be a technical registrant to access their poster through the eposter gallery and join the embedded chat. Remote presenters are encouraged to be available in real-time during their indicated presentation time, while in-person presenters are encouraged to check back after the in-person session and respond to any chat asynchronously.

Poster presenters will not need a zoom link to access their poster page or engage in real-time chat discussion with attendees. If you are interested in inviting attendees to join you for a live talk and verbal discussion, you are free to set up your own virtual meeting (through Zoom, Webex, Teams, etc.) and provide a link to this in your chat window.