Electronic Submissions
Postdeadline submissions are no longer being accepted for the 2009 CLEO/IQEC Conference.
The deadline for submitting a postdeadline paper is April 20, 2009, 12:00 p.m. noon EDT (16.00 GMT). You will be unable to edit your postdeadline submission past this time.
Authors must submit their papers in PDF format through the electronic submission system. No other file formats will be accepted.
Modes of Presentation: view details on the presentation types offered at this meeting.
Paper Preparation: view details on submission requirements and the style guide.
Peer Review and Notification: view details on the logistics of the peer review and notification process.
Questions regarding the paper submission and review process can be directed to the Technical Papers staff at cstech@osa.org.
Author Timeline
| August 2008 |
Call for Papers |
| December 4, 2008 |
Abstract and Summary Deadline, 12:00 p.m. noon EST (17.00 GMT) |
January 2009
|
Peer Review |
| February 2009 |
Program Committee Meeting |
| March 2009 |
Author Notifications Sent |
| March 2009 |
Program Available |
| April 20, 2009 |
Postdeadline Paper Abstract and Summary Deadline, 12:00 p.m. noon EDT (16.00 GMT) |
| April 2009 |
Postdeadline Paper Peer Review |
| May 18, 2009 |
Postdeadline Paper Author Notifications Sent |
| May 31 to June 5, 2009 |
Present at Meeting |
Modes of Presentation
The program committee will schedule oral postdeadline sessions. The abstract and summary will be published in the Postdeadline Papers Program.
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Paper Preparation
Papers must be submitted via the OASIS online submission system in PDF format in adherence with the style guide. Do NOT email, fax or mail your paper!
Requirements
A completed electronic submission is due prior to the published deadline. A complete submission will include the following:
35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the Conference Program and the Technical Digest on CD-ROM.
2-Page Paper: Your 2-page paper should be a summary of your work and will be reproduced directly from the material submitted for the Technical Digest CD-ROM. The style guide provides a visual representation of the paper format. The summary should not exceed two pages and must be typed with the page layout set to 8½" x 11" with one-inch margins on all sides. Within two pages, the author must include all text, including the title, authors, 35-word abstract, equations, drawings, tables, photographs, figures and references. The text may be typed either single or double spaced.
The title of the talk and the primary author’s name, affiliation, address, telephone and fax numbers, and email address must appear on the first page with all additional authors and their affiliations. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the summary.
Copyright Agreement: The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.
OCIS Codes: As part of the submission process, authors will be asked to select two categories, from a broad list, that best characterizes their paper.
Presentation Preference: The options for this conference are oral only, oral preferred, poster only and poster preferred.
Adherence to the instructions for preparation of the abstract and summary is imperative. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE DEADLINE. Emailed or faxed submissions will not be accommodated. Failure to complete any of the preceding requirements may result in rejection of a paper. Registration and submission for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
Style Guide
This style guide is a reference for all submitting authors and has remained consistent to past year's format and style.
You will need Adobe Acrobat to download this file. If you don't have this software yet, you may download it for free at the Adobe website.
Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean, or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.
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Peer Review
This meeting contains high-quality submissions that undergo a peer-review conducted by the members of the Technical Program Committee. The results of the peer review translate into paper selections and topic-driven technical sessions for this conference. Results from that meeting will be sent by OSA Technical Papers staff via email to all authors. If a paper is accepted, the summary, including illustrations, will be reproduced directly from the material submitted by the author(s) and will be published in the Technical Digest CD-ROM. These summaries will also be published on OSA’s InfoBase, providing that the author attends and presents their paper at the CLEO/IQEC 2009 Conference.
Notification
Notification emails are sent to the primary author (as indicated in the OASIS database when submitting). Emails come from osa@abstractsonline.com. To avoid missing the email, please make sure your spam filter recognizes this as a legitimate email address. Notifications will be sent in early March, 2009. If you have not received notification by March 6, 2009, please email cstech@osa.org or call the Technical Papers staff at +1.202.416.6191.
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