Registration
To sign up for a free Exhibit-Only Pass and PhAST Market Focus, use the Attendee Registration form.
IMPORTANT INFORMATION
Registration
Registrations received after 11:59 p.m. EDT (03:59:00 a.m. GMT) Tuesday, April 28, 2009, will be charged the on-site rate. Payment must be received with your registration form. No forms will be processed without payment. All payments must be in US dollars and drawn on a US bank.
Confirmations
Upon receipt of your registration and payment, a confirmation letter will be emailed, faxed or mailed (based on your method of registration) to each registrant within three days. PAYMENT PROBLEMS WILL DELAY PROCESSING OF YOUR REGISTRATION.
Badge Credentials
Your registration confirmation will include a bar code which you will scan on-site at a Quick Registration Station in order to print your badge. Should you forget to bring the bar code with you, your badge can be obtained at the Pre-Registration Counters. Your name badge is your admission ticket to all CLEO/IQEC meeting events, including entrance to the PhotonXpo – The Exhibit at CLEO. Please be sure to wear your name badge each day. Please note: BADGES WILL NOT BE MAILED.
Payment Type
Credit cards are accepted. Payments made by check or money order must be made payable to the Optical Society of America in US funds and drawn on a US bank.
Payment must accompany your registration form in order to process your badge/ticket order. Forms received on or before April 28, 2009, 11:59 p.m. EDT (03.59 GMT) will be charged the pre-registration fee. Forms received after April 28, 2009, will automatically be charged the on-site registration fee.
Refund and Cancellation Policy
All requests for refunds must be received in writing by Tuesday, May 5, 2009. A service charge of $50 will be assessed for processing refunds. A letter requesting the refund should state the registrant’s name, amount of payment and to whom the refund should be made payable. Any registrations received after Tuesday, May 5, 2009, will be non-refundable.
Requests for refunds should be directed to:
Email:
cleoregistration@osa.org
Mail:
CLEO/IQEC and PhotonXpo 2009
c/o Conference Registration
1200 G Street NW, suite 800
Washington, DC 20005-3967
(letters must be received by, not postmarked, May 5)
Fax:
+1 514.228.3204
All requests for refunds must be made in writing. Please allow four to six weeks for processing.
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REGISTRATION TYPES
For information on what is included with each registration type, please see descriptions below.
CLEO/IQEC Conference Registration
Includes:
- One copy of the CLEO/IQEC 2009 Conference Program
- One copy of the CLEO/IQEC 2009 Technical Digest on CD-ROM
- One copy of the PhotonXpo 2009 Buyers’ Guide
Admission to:
- Plenary Sessions
- All Technical Sessions
- PhotonXpo – The Exhibit at CLEO
- PhAST Programming
- Career Center
- Poster Sessions
- Conference Reception
One Day Conference Registration (offered Monday–Friday)
Includes:
- One copy of the PhotonXpo 2009 Buyers’ Guide
Admission to:
- Technical Sessions (for selected day only)
- Plenary Session
- Conference Reception (Tuesday only)
- PhotonXpo – The Exhibit at CLEO (opens Tuesday)
- Career Center (opens Tuesday)
- Poster Sessions (Tuesday–Thursday)
- Exhibit Floor Programming (Tuesday-Thursday)
Short Course Only (Paid)
Includes:
- One copy of the course notes (distributed on-site)
- One copy of the PhotonXpo 2009 Buyers’ Guide
Admission to:
- Selected Short Course(s)
- Plenary Sessions
- PhotonXpo – The Exhibit at CLEO (opens Tuesday)
- Career Center (opens Tuesday)
Please note: Each Short Course requires a separate fee and ticket. Seating is limited. Advance registration is recommended. There will be no wait list for sold out courses.
Exhibit-Only Pass
Includes:
- One copy of the PhotonXpo 2009 Buyers’ Guide
Admission to:
- PhotonXpo – The Exhibit at CLEO (opens Tuesday)
- Career Center (opens Tuesday)
- Poster Sessions (Tuesday-Thursday)
- PhAST Market Focus Program
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REGISTRATION FEES
For information on what is included with each registration type, please see descriptions above.
CLEO/IQEC and PhotonXpo Registration Types |
On or before
April 28, 2009 |
After
April 28, 2009 |
Conference Registration Member
|
US$ 585
|
US$ 695 |
| Conference Registration Non-Member |
US$ 785 |
US$ 890 |
| Conference Registration Student Member |
US$ 175 |
US$ 255 |
| Conference Registration Student Non-Member |
US$ 250 |
US$ 315 |
| One-Day Registration |
US$ 495 |
US$ 595 |
| Exhibit-Only Pass* |
US$ 0 |
US$ 0 |
| *The Exhibit-Only Pass is not for use by conference presenters, presiders, poster presenters or speakers. |
|
|
Short Course Registration
Each Short Course requires a separate fee. Advance registration is suggested as each course has limited seating. There will not be a waiting list for sold out courses. Tickets are required for admission to Short Courses and for Short Course Notes, which are distributed on-site. Short Course Notes are not available for purchase separately. There are no refunds on Short Course registrations; however, you may exchange a same duration course for another.
Each Short Course requires a separate registration fee and ticket.
| Half-Day Courses |
On or before
April 28, 2009 |
After
April 28, 2009 |
| Half-Day Short Course Member |
US$ 260 |
US$ 315 |
| Half-Day Short Course Non-Member |
US$ 330 |
US$ 390 |
| Half-Day Short Course Student Member |
US$ 125 |
US$ 155 |
Course Numbers:
| Full-Day Courses |
On or before
April 28, 2009 |
After
April 28, 2009 |
| Full-Day Short Course Member |
US$ 335 |
US$ 385 |
| Full-Day Short Course Non-Member |
US$ 415 |
US$ 485 |
Course Numbers:
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REGISTRATION FORM
While online registration is strongly encouraged, registration forms will be accepted via mail and fax.
CLEO/IQEC and PhotonXpo Registration Form
Note: You need Adobe Acrobat to view the PDF files above. If you do not already have this software, you can download Adobe Acrobat for free from Adobe's web site.
Mail:
CLEO/IQEC and PhotonXpo
2009 Registration
1200 G Street NW, Suite 800
Washington, DC 20005-3967
Courier:
CLEO/IQEC and PhotonXpo
2009 Registration
4200 St. Laurent, Ste. 1000
Montreal, Quebec H2W 2R2
Canada
Fax:
+1 514.228.3204
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