Registration
REGISTRATION CATEGORIES
Advance Registration
After December 31, 2009, only Advance Registration rates are available. Whether you register online, by fax, or by mail, any forms received after the December 31st date will be processed as Advance Registration and at the Advance Registration rate. The Advance Registration deadline is April 5, 2010.
To sign up for Market Focus and a free Exhibits Pass Plus use the Attendee Registration form.
For a CLEO/QELS: 2010 Registration Form, please click here.
On-Site Registration
After April 5, 2010, all registration fees will be charged the on-site rate.
Payment must be received with your registration form or at the time of your online registration. Registrations will NOT be processed without payment. All payments must be in US dollars and drawn on a US bank.
Advance Registration Deadline: April 5, 2010
IMPORTANT INFORMATION
Reasonable policies and terms of registration have been established for CLEO/QELS: 2010. We encourage you to read these carefully as all registrants to CLEO/QELS: 2010 will be required to agree to these policies and terms as a condition of registration
Confirmations
Upon receipt of your registration and payment, a confirmation letter will be emailed, faxed or mailed (based on your method of registration) to each registrant within three days. PAYMENT PROBLEMS WILL DELAY PROCESSING OF YOUR REGISTRATION.
Badge Credentials
Your registration confirmation will include a bar code which you will scan on-site at a Quick Registration Station in order to print your badge. Should you forget to bring the bar code with you, your badge can be obtained at the Pre-Registration Counters. Your name badge is your admission ticket to all CLEO/QELS events, including entrance to the CLEO: Expo. Please be sure to wear your name badge each day. Please note: BADGES WILL NOT BE MAILED.
Refund and Cancellation Policy
All requests for refunds must be received in writing by Monday, April 19, 2010. A service charge of $75.00 will be assessed for processing cancellation refunds. A letter requesting the refund should state the registrant’s name, amount and method of payment, and to whom the refund should be made payable. Any registrations received after the cancellation date will be non-refundable.
Requests for refunds should be directed to:
Email:
cleoregistration@osa.org
Fax:
+1 514.228.3204
All requests for refunds must be made in writing. Please allow four to six weeks for processing.
Payment Type
Credit cards are accepted. Payments made by check or money order must be made payable to the Optical Society of America in US funds and drawn on a US bank.
Payment must accompany your registration form in order to process your badge/ticket order. Forms received on or before April 5, 2009, 11:59 p.m. EDT (03.59 GMT) will be charged the pre-registration fee. Forms received after April 5, 2009, will automatically be charged the on-site registration fee.
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REGISTRATION FEES
For information on what is included with each registration type, please see descriptions below.
CLEO/QELS: 2010 and CLEO: Expo |
Advance Registration
April 5, 2010 |
On-site Registration |
Conference Registration Member
|
US$ 625 |
US$ 765 |
| Conference Registration Non-Member |
US$ 920 |
US$ 1,070 |
| Conference Registration Student Member |
US$ 185 |
US$ 280 |
| Conference Registration Student Non-Member |
US$ 295 |
US$ 380 |
| One-Day Registration |
US$ 530 |
US$ 545 |
| Exhibits Pass Plus* |
US$ 0 |
US$ 0 |
| *The Exhibits Pass Plus is not for use by conference presenters, presiders, poster presenters or speakers. |
Short Course Registration
Each Short Course requires a separate fee. Advance registration is suggested as each course has limited seating. There will not be a wait list for sold-out courses. Tickets are required for admission to Short Courses and for Short Course Notes, which are distributed on-site. Short Course Notes are not available for purchase separately. There are no refunds on Short Course registrations; however, you may exchange a same duration course for another.
Each Short Course requires a separate registration fee (unless taking advantage of the Free Short Course Program for Student Members—see more information on this offer below) and ticket.
Short Course Program for Student Members—Buy One Course, Get One Free!
Student members no longer have to wait for the close of Advance Registration to take advantage of the Free Short Course offer. Now when student members register for the conference and purchase a Short Course, they can immediately sign up for a free half-day Short Course.
To take advantage of the Free Short Course a student must:
- Be a current student member of APS, IEEE Photonics Society or OSA
- Be registered for the CLEO/QELS conference (full- or one-day Technical registration)
- Register for/purchase one full- or half-day Short Course to receive a free half-day Short Course (at the time of registration)
And…Short Course notes are now included at no additional course for each free Short Course!
This offer does not apply to full-day courses.
| Half-Day Courses |
Advance Registration
April 5, 2010
|
On-site Registration |
| Half-Day Short Course Member |
US$ 315 |
US$ 315 |
| Half-Day Short Course Non-Member |
US$ 390 |
US$ 390 |
| Half-Day Short Course Student Member |
US$ 155 |
US$ 155 |
Course Numbers:
| Full-Day Courses |
Advance Registration
April 5, 2010 |
On-site Registration |
| Full-Day Short Course Member |
US$ 335 |
US$ 385 |
| Full-Day Short Course Non-Member |
US$ 415 |
US$ 485 |
Course Numbers:
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REGISTRATION TYPES
CLEO/QELS: 2010 Conference Registration
Includes:
- One copy of the CLEO/QELS: 2010 Conference Program
- One copy of the CLEO/QELS: 2010 Technical Digest on CD-ROM
- One copy of the CLEO: Expo 2010 Buyers’ Guide
Admission to:
- History of the Laser Symposium (Sunday)
- Plenary Sessions (Monday and Wednesday)
- All Technical Sessions
- CLEO: Applications and Market Focus Programming
- Poster Sessions
- CLEO: Expo
- Job Fair
- Conference Reception
One Day Conference Registration (offered Monday–Friday)
Includes:
- One copy of the CLEO: Expo 2010 Buyers’ Guide
Admission to:
- Technical Sessions (for selected day only), including CLEO: Applications Programming
- Plenary Session (for selected day only)
- Conference Reception (must be registered for Tuesday)
- CLEO: Expo (for selected day only, open Tuesday–Thursday)
- Job Fair (for selected day only, open Tuesday–Wednesday)
- Poster Sessions (for selected day only, Tuesday–Thursday)
- Market Focus Programming (for selected day only, Tuesday–Thursday)
Short Course Only (Paid)
Includes:
- One copy of the course notes (distributed on-site)
- One copy of the CLEO: Expo 2010 Buyers’ Guide
Admission to:
- Selected Short Course(s)
- Plenary Session (if registered for a Monday course)
- CLEO: Expo (if registered for a Tuesday course)
- Job Fair (if registered for a Tuesday course)
- Market Focus Programming (if registered for a Tuesday course)
Please note: Each Short Course requires a separate fee and ticket. Seating is limited. Advance registration is recommended. There will be no wait list for sold out courses.
Exhibits Pass Plus
Includes:
- One copy of the CLEO: Expo 2010 Buyers’ Guide
Admission to:
- Plenary Sessions (Monday and Wednesday)
- CLEO: Expo (opens Tuesday–Thursday)
- Job Fair (open Tuesday–Wednesday)
- Poster Sessions (Tuesday-Thursday)
- Market Focus Programming (Tuesday–Thursday)
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CONFERENCE MATERIALS
Technical Digest
The CLEO/QELS: 2010 Technical Digest on CD-ROM is composed of the 2-page summaries of invited and accepted contributed papers as submitted by the authors.
Postdeadline Papers Book
This CLEO/QELS: 2010 Postdeadline Papers Book includes the 2-page summaries of accepted postdeadline papers as submitted by the authors. The book will be included with your registration materials and available to all conference registrants. Postdeadline papers will be presented Thursday, May 20, 2010, 8:00 p.m.–10:00 p.m.
Short Course Notes
Notes typically include a copy of the presentation and any additional materials provided by the instructor. Each course has a unique set of notes, which are distributed on-site to registered course attendees only. Notes are not available for purchase, either individually or in sets.
CLEO: Expo 2010 Buyers’ Guide
The CLEO: Expo 2010 Buyers' Guide is composed of the 50-word descriptions and contact information for exhibiting companies, a cross-referenced product-category index, general conference services information and exhibit floor activities. Guides will be given to every CLEO attendee as part of their registration, but will also be available for sale after the conference for US$ 75 each. Contact CLEO 2010 at cleosales@osa.org or +1 202.416.1974 for an order form.
Conference Reception
The conference reception will be held on Tuesday, May 18, 2010, 6:30 p.m.–8:00 p.m. This reception is included with all conference registrations. Additional tickets may be purchased for US$ 50.
INTERNATIONAL ATTENDEES
Letters of Invitation
In order to provide more accurate and timely service, CLEO Management has improved the process for obtaining invitation letters. We will provide our international presenters with letters of invitation for use in the visa process. Non-authors or non-presenting attendees may request a letter of support via the CLEO website at www.cleoconference.org.
Following completion of the online form, the letter will be emailed in locked PDF format. This service will be available beginning November 30, 2009, and will remain available until April 5, 2010. Unfortunately, we can no longer send the completed document to you by FedEx, fax or other means.
Please note: The visa process can take up to nine months, so we urge you to act immediately!
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