Poster Guidelines

There are three (3) Poster Sessions for CLEO: 2013.

• Tuesday, 11 June* 18:30–20:30 Exhibit Hall 3
• Wednesday, 12 June 13:30–15:00 Exhibit Hall 3
• Thursday, 13 June 11:30–13:00 Exhibit Hall 3

A four-foot-high x eight-foot-wide (122 cm x 244 cm) bulletin board, a sign indicating your paper number, and push-pins or adhesive tape will be provided. Presenters should display the paper title and authors and affiliations on their poster. Please note that poster papers are not supplied with electricity or audiovisual equipment.

Set-up/Tear Down

Authors should remain in the vicinity of their presentation board for the duration of the sessions to answer questions from attendees. Authors may set up an hour prior to their assigned session and must remove their poster one hour following the session. *This poster session is held jointly with the CLEO: 2013 Conference Reception. You will be permitted in 1 hour prior to setup your poster.

Poster Presentations for Online Posting

Starting this year, we are giving each CLEO poster presenter an opportunity to send us a PDF of their poster presentation(s) for inclusion in Optics InfoBase and IEEE Xplore. Knowing that many of you will be under pressure to complete your presentation in time for CLEO, I would like to ask that you email this directly by June21, the week after the conference to cstech@osa.org.

If you have multiple presentations, then send one email per presentation. Your PDF should be named using your presentation number with “-1” added at the end. For example, JTh2A.24-1.pdf.

Suggestions for Poster Format

Posters should be readable by viewers five feet away. The message should be clear and understandable without oral explanation. The following guidelines have been prepared to help improve the effectiveness of poster communications.

Initial Sketch

Try various styles of data presentation to achieve clarity and simplicity.

Rough Layout

Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. The rough layout should be full size. Print the title and headlines. Indicate text by horizontal lines. Draw rough graphs and tables. This will give you a good idea of proportions and balance. If you are working with an artist, show the poster layout to your colleagues and ask for comments. This is still an experimental stage.

Balance

The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.

Simplicity

Resist the temptation to overload the poster. More material may mean less communication. Prepare a 6-inch high headline strip that runs the full width of the poster. Include the title, authors and affiliations on the strip in letters not less than 1-inch high. Post a large typed copy of your abstract.