Technical Conference:
14 – 19 May 2017
CLEO EXPO:
16 – 18 May 2017

Exhibitor Registration



Do you work for an exhibiting company? If you work for an exhibiting company and will need access to the exhibit hall during set-up, tear-down and before the hall opens each day, you must register using Exhibitor Registration. Please do not register using Attendee Registration, as duplicate badges will be deleted.

 

To access your company's specific registration information, you will need to enter your company's password which has been sent to the exhibit contact in previous correspondence. Contact cleoexhibits@osa.org for assistance.

 
Important Information


Exhibitor Registration Deadlines

  • Pre-registration Deadline: Monday, 10 April 2017

Badge Allotments:

  • Each company will be responsible for submitting the name(s) of the individual(s) to receive these allotments.

  • Each exhibiting company receives one (1) complimentary full registration (EXT) (including a Technical Program Book, reception drink tickets and CLEO Buyers' Guide) per 10'x10' space occupied.

  • There is no limit on Exhibit Personnel (EXP) badges—those badges are complimentary but only allow access to the exhibit floor/exhibitor floor programming.

Exhibit Personnel wishing to register for technical sessions can do so when registering or online at the Exhibitor Resource Center by making the necessary revisions to their exhibitor record. The link to the Resource Center will be provided to each primary exhibitor contact who may then provide it to all registrants. Personnel wishing to register for technical sessions must register by Monday, 10 April 2017 to receive the pre-registration price. For further details, contact: CLEO@compusystems.com


Important notes:
  1. If a company's booth is cancelled for any reason, all free registrations will be cancelled. This includes EXPs and EXT allotments. If any of these personnel still plan to attend the conference, they must re-register as an attendee and pay any required fees.

  2. If a booth is cancelled for any reason, all paid technical upgrade registrations will be converted to full conference registrations, which will be subject to all standard registration policies.

  3. Any outside contractor needing access to the hall during show hours must wear a badge. It is the exhibitor's responsibility to obtain the badges. Register outside contractors as you would regular booth staff personnel through the Exhibitor Registration link. Typically contractors are assisting with setup and tear-down, therefore an Exhibit Personnel (EXP) pass would be sufficient.

  4. Exhibit Pass Plus registrants will not have early access to the halls each day. If a staff member will need access to the halls, do not register them for an Exhibit Pass Plus badge (though attendee registration), rather, register them as Exhibitor Booth Personnel.

  5. Badges must be worn at all times to gain access to the Exhibit Hall.


Summary of Badge Types:

Registration Type

Cost

Access

Technical Upgrade Allotment (EXT)

1 complimentary badge per 10’ x10’ space or Tabletop occupied

1) Conference Reception
2) Access to Exhibit Halls for setup and teardown
3) All Poster Sessions
4) All Technical Sessions
5) Plenary Sessions
6) CLEO: Market Focus and Technology Transfer programming
7) Access to online conference papers and posters PDFs via Optics InfoBase (continuous and early access)
8) Add CLEO Short Courses for additional Fees
 

Exhibit Personnel (EXP)

Free and unlimited

1) Access to Exhibit Halls for setup and teardown
2) Plenary Sessions
3) CLEO: Market Focus and Technology Transfer programming
4) Add CLEO Short Courses for additional Fees

Technical Upgrade Paid (EXU)

(any Technical Upgrade purchased after allotment has been used)

US$ 650 by 10 April 2017
US$ 780 after 10 April 2017

1) Conference Reception
2) Access to Exhibit Halls for setup and teardown
3) All Poster Sessions
4) All Technical Sessions
5) Plenary Sessions
6) CLEO: Market Focus and Technology Transfer programming
7) Access to online conference papers and posters PDFs via Optics InfoBase (continuous and early access)
8) Add CLEO Short Courses for addtional Fees

Exhibitor One-Day Technical Upgrade (EXUx)

(any booth personnel wanting to attend the technical sessions for only one day; access to any programming for specific day only)

US$ 590 by 10 April 2017
US$ 680 after 10 April 2017

1) Conference Reception (Tuesday selection only)
2) Access to Exhibit Halls for setup and teardown
3) All Poster Sessions (for selected day only)
4) Technical Sessions (for selected day only)
5) Plenary Sessions
6) CLEO: Market Focus and Technology Transfer programming
7) Add CLEO Short Courses for addtional Fees

Exhibit Pass Plus

(any registrant who is not actually working in the booth and does not intend to attend the technical sessions or access the Exhibit Hall prior to show hours)

Free

1) Exhibit Hall during Show Hours only
2) Plenary Sessions
3) All Poster Sessions
4) CLEO: Market Focus and Technology Transfer programming
5) Add CLEO Short Courses for additional Fees

 

Contact CLEO@compusystems.com with any questions.

Letters of Invitation

International exhibitors: Learn more about travel to the United States and request a Letter of Invitation.

If you are bringing individuals from countries that need visas to enter the United States, we urge you to apply as soon as possible. In most instances the visa is being acted on within 30 days or less, but checks may take longer depending on country and application information. Visit the U.S. Dept. of State website to download visa forms, view fees and read more information about the process.

In order to assist exhibitors, CLEO: Expo Management will be providing a separate letter of support that may help exhibit personnel in obtaining a visa. This letter will confirm that the exhibitor has signed a contract to exhibit at the conference and will note, if applicable, if the company has exhibited at CLEO: Expo previously. Unfortunately, CLEO: Expo Management cannot guarantee visas for any exhibitor or its personnel. If you are interested in receiving an additional letter of support, contact cleoexhibits@osa.org.

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