2009 PhotonXpo On-Site Schedule-at-a-Glance & Logistics Summary
This is a summary only. Exhibitors are strongly encouraged to review their Service Manual CD-ROM or visit the Exhibitor Service Center for more detailed information.
Pre-Conference Schedule
Wednesday, April 29 –
8:00 a.m. |
Advance Warehouse Opens – Address freight/boxes as:
[Your Company Name & Booth Number]
PhotonXpo 2009
c/o Hargrove, Inc.
Yellow Freight Baltimore
2301 Hawkins Point Road
Baltimore, MD 21226
(NOTE: Monday, May 25 is a holiday and the advance warehouse will be closed. Do not schedule any shipments for delivery on this day. Shipments handled Saturday or Sunday or after 4:30 p.m. Monday-Friday will be assessed a 35% overtime material handling charge. Refer to the Material Handling Services Price List in the Service Manual for applicable rates.) |
| Wednesday, April 29 |
Exhibitor Appointed Contractor (EAC) Notification Forms Due |
| Wednesday, May 13 |
EAC Certificates of Insurance Due (fax to +1 301.731.5438 and +1 202.416.6100). List OSA, IEEE/LEOS, APS, Baltimore Convention Center and Hargrove as Additional Insured |
| Tuesday, May 26 – 4:00 p.m. |
Advance Warehouse Closes |
| Saturday, March 30 – Beginning at 8:00 a.m. |
Direct Shipments Accepted – Address freight/boxes as:
[Your Company Name & Booth Number]
PhotonXpo 2009
c/o Hargrove Inc.
Baltimore Convention Center – Halls E, F, G & Swing
One West Pratt Street
Baltimore, MD 21201 |
Schedule-at-a-Glance
Event |
Saturday
May 30 |
Sunday
May 31 |
Monday
June 1 |
Tuesday
June 2 |
Wednesday
June 3 |
Thursday
June 4 |
Friday
June 5 |
| Exhibitor Freight Move-in |
8:00 a.m. –
5:00 p.m. |
8:00 a.m. –
5:00 p.m. |
8:00 a.m. –
5:00 p.m. |
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| Exhibitor Move-out |
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4:00 p.m.–
8:00 p.m. |
8:00am – 5:00pm |
| Outside Carriers Must be Checked In (for shipments going out Thursday) |
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|
7:00 p.m. |
|
| Outside Carriers Must be Checked In (for shipments going out Friday) |
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12:00 p.m. Noon |
| Exhibitor Service Desk ** |
8:00 a.m.–
5:00 p.m. |
8:00 a.m.–
5:00 p.m. |
8:00 a.m.–
5:00 p.m. |
8:00 a.m.–
5:00 p.m. |
9:00 a.m.–
5:00 p.m. |
9:00 a.m.–
8:00 p.m. |
8:00 a.m.–
5:00 p.m. |
| Exhibitor Registration |
|
8:30 a.m.–
5:00 p.m. |
7:00 a.m.–
5:00 p.m. |
7:00 a.m.–
5:00 p.m. |
7:00 a.m.–
5:00 p.m. |
7:00 a.m.–
5:00 p.m. |
|
| Exhibit Hours |
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10:00 a.m.–
5:00 p.m. |
10:00 a.m.–
5:00 p.m. |
10:00 a.m.–
4:00 p.m. |
|
| Exhibit-Only Time |
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10:30 a.m. – 12:00 p.m. |
10:30 a.m. – 12:00 p.m. and 3:15 p.m. –
4:45 p.m.
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| Coffee Breaks on Floor |
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|
10:00 a.m. – 10:30 a.m. and 4:15 p.m. –
4:45 p.m. |
10:30 a.m. – 11:00 a.m. and 3:15 p.m. –
3:45 p.m. |
10:00 a.m. – 10:30 a.m. |
|
| Poster Session on Floor |
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|
1:00 p.m. –
2:30 p.m. |
12:00 p.m. – 1:30 p.m. |
1:00 p.m. –
2:30 p.m. |
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| Exhibitor Appreciation Reception |
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5:00 p.m. –
6:30 p.m. |
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| Exhibitor Breakfast |
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8:30 a.m.–
9:30 a.m. |
|
| Press Room |
|
12:00 p.m.–
4:00 p.m. |
7:30 a.m.–
6:00 p.m. |
7:30 a.m.–
6:00 p.m. |
7:30 a.m.–
6:00 p.m. |
7:30 a.m.–
6:00 p.m. |
|
** Hours subject to change.
PhotonXpo & CLEO/IQEC Management:
Optical Society of America
2010 Massachusetts Ave., NW
Washington, DC 20036
+1 202.416.1972
photonxpoexhibits@osa.org
Show Location:
Baltimore Convention Center
One West Pratt Street
Baltimore, Maryland 21201
+1 410.649.7000
General Service Contractor:
Hargrove, Inc.
Lanham, MD 20706
+1 301.306.4627
customerservice@hargroveinc.com
Standard Booth Equipment:
8’ High Draped Backwall – blue and white and gold
3’ High Drapped Siderails – blue
1 – 7” x 44” ID sign with Company Name & Booth Number (not provided for island booths)
Aisle Carpet:
Blue
Questions? Contact photonxpoexhibits@osa.org